Services

Payroll & HR Administration

Payroll and HR administration for international companies operating in Poland, with a focus on accuracy, compliance and reliable day-to-day support.

We provide payroll outsourcing and HR administration in Poland, managing day-to-day payroll, employee documentation, statutory filings and related reporting requirements.

We support medium-sized and large organisations, including foreign-owned companies and Polish subsidiaries within multinational groups. Our services are tailored to each organisation’s structure, workforce and local operating model.

Accuracy, continuity, data security and compliance are central to our approach. Clients work with an experienced specialist team that provides reliable day-to-day support and understands both Polish requirements and international reporting expectations.

We manage the end-to-end payroll process - from calculating salaries and preparing payroll documentation to statutory filings, settlements and reporting.

Our payroll services in Poland include:

salary calculations, including bonuses, allowances and deductions
preparation of payroll records, payslips and statutory declarations
payroll processing for employees and individuals engaged under civil-law contracts
maintenance of working time records
processing of salary payments and payments to ZUS and the Polish tax authorities
handling wage garnishments and other statutory deductions
payroll processing for foreign nationals employed in Poland
preparation of payroll reports and management summaries

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We provide ongoing HR administration support throughout the employee lifecycle - from onboarding and changes to terms and conditions of employment to offboarding.

Our support includes:

maintaining employee files in accordance with GDPR and local requirements
drafting and updating employment contracts and civil-law contracts
preparing documentation for new hires, changes to employment terms and termination of employment
issuing employment certificates and other required confirmations
recording and administering annual leave and other absences
preparing work regulations, remuneration regulations and other internal HR policies
monitoring mandatory medical examinations and occupational health and safety training

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We manage statutory payroll and employment-related requirements in Poland, including registrations, declarations, reporting and ongoing compliance.

Our services include:

registering and deregistering employees with ZUS
preparing and submitting statutory declarations
administering Employee Capital Plans (PPK)
preparing filings and settlements with PFRON
preparing statutory reports for Statistics Poland (GUS)
supporting clients during inspections by ZUS and the National Labour Inspectorate (PIP)

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We support international companies employing people in Poland, helping them manage local payroll, HR administration and employment-related requirements with confidence.

Our payroll services take into account both Polish regulatory requirements and the reporting standards and expectations of international groups. We also process payroll for foreign nationals employed in Poland and support organisations as their local teams grow.

With practical knowledge of the Polish regulatory environment and extensive experience working with international businesses, we help clients establish reliable local processes and manage their ongoing payroll and HR obligations effectively.

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We keep our payroll and HR processes aligned with changes in Polish regulations, helping clients reduce the risk of errors and non-compliance.

Employee data is processed in accordance with GDPR requirements and appropriate security standards, using established HR and payroll systems designed to support the secure handling of sensitive information.

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